Helpful Tips from Denise and Frank
How to Create an E-mail Contact Group Using Microsoft Outlook
For any group of people to which you need to communicate, you may create a combined e-mail contact
list. In our example we will create a group for all the faculty and staff at CHS.
With Microsoft Outlook opened, from the task pane on the left-hand side of the screen, select the item
labeled Contacts.
When the contacts window opens, use the down arrow that is situated to the right of New and from
the drop-down menu, select the menu item labeled Group.
When the group window opens place your curser in the groups name box and type CHS or whatever
name you choose for the groups title.
Then click Members and a new window will open.
When the members window opens to display the employees of Central High School, in the search box
type chs and the names of the Central High School Staff will be listed in the search results window.
1. Click on the persons name that you want to add to the group
2. Click the Members button that is situated on the bottom left-hand corner of the screen.
Repeat steps one and two until you have added all the members of the group.
When you are finished adding all the names, on the bottom of the right-hand corner of the screen, click
the ok button.
When the members window closes, on the groups window, click on the button labeled add to group.
The names and the e-mail addresses that you have added will be displayed. Review the list of names. If
you need to remove a name, select the name to be removed and then click on the button labeled
remove from group.
To finish creating your group, on the top left-hand corner of the groups window, click the button
labeled save and close. Your group is now created.
Sending a New E-mail to Your Group
When you are creating a new message, to use the group that you have created, on the new message
window click the button labeled to. When the contacts window opens under my contacts select the
task list item labeled Contacts and then the name of the group CHS that is the title of the group that you
created. In the lower left-hand corner of the screen, click on the button that is labeled to. Your group
name will be added to the send to box. Then click the button labeled okay.
Your new message window will display the name of the group CHS beside the send to box. Type your
message and click send.